Privacy Policy
1. Introduction and company information
This Privacy Policy explains how Greenfield Pork Ltd collects, uses, stores, shares, and protects personal data in connection with its business activities. This policy applies to personal data collected through our business operations, communications, website interactions, customer and supplier relationships, and any other interactions with us.
The data controller and operator is:
- Company: Greenfield Pork Ltd
- Address: Greenfield Pork, Unit 4, Barnsley Road, Wombwell, Barnsley S73 8HJ, United Kingdom
- Email: [email protected]
- Phone: +44 1226 763 489
Greenfield Pork Ltd operates in the pig industry and may process personal data relating to customers, suppliers, transport partners, contractors, job applicants, visitors, and other individuals whose data we receive in the course of our business.
2. Data collection and processing
We may collect and process the following categories of personal data:
- Identity data: name, title, job role, employer, and similar identifying information.
- Contact data: address, email address, telephone number, and other communication details.
- Business transaction data: orders, deliveries, invoices, payment records, correspondence, and account information.
- Technical data: IP address, device information, browser type, and usage data when you interact with our digital services.
- Recruitment data: CVs, references, qualifications, employment history, and interview notes where relevant.
- Site access and visitor data: entry logs, identification details, vehicle registration details, and health and safety records where required.
- Compliance and regulatory data: information needed to meet legal, regulatory, accounting, food safety, biosecurity, animal welfare, transport, and audit obligations.
We collect data directly from you, from your employer or organisation, from publicly available sources, from our business partners, and from third parties such as service providers, logistics providers, professional advisers, and regulatory bodies where lawful and appropriate.
3. Purpose of data processing
We process personal data for the following purposes:
- to manage and perform contracts with customers, suppliers, and service providers;
- to handle enquiries, orders, deliveries, and customer service communications;
- to administer accounts, payments, invoicing, and record keeping;
- to operate our business, including procurement, logistics, scheduling, and quality control;
- to comply with legal and regulatory obligations, including tax, accounting, employment, food safety, animal welfare, and biosecurity requirements;
- to maintain site security, visitor management, and health and safety procedures;
- to recruit and assess candidates for employment or engagement;
- to protect our rights, property, staff, customers, and business operations;
- to improve our services, communications, and internal processes;
- to send business-related updates or marketing communications where permitted by law and, where required, with consent.
4. Legal basis for processing
We rely on one or more of the following legal bases, depending on the context and applicable law:
- Contract: where processing is necessary to enter into or perform a contract with you or your organisation.
- Legal obligation: where processing is required to comply with applicable laws and regulatory duties.
- Legitimate interests: where processing is necessary for our legitimate business interests, provided those interests are not overridden by your rights and freedoms.
- Consent: where you have given clear consent for a specific processing activity.
- Vital interests: where processing is necessary to protect someone’s life or physical safety in an emergency.
Where we rely on legitimate interests, these may include administering and securing our business, managing commercial relationships, preventing fraud, maintaining records, and improving operations.
5. Data sharing and third parties
We may share personal data with third parties where necessary and lawful, including:
- IT, hosting, cloud, and communications providers;
- accountants, auditors, legal advisers, insurers, and other professional advisers;
- payment processors, banks, and financial institutions;
- transport, logistics, and delivery partners;
- suppliers and contractors assisting with our business operations;
- regulatory authorities, law enforcement, and public bodies where required;
- recruitment agencies and referees in connection with hiring;
- service providers supporting site security, maintenance, and administrative functions.
We require third parties to process personal data in accordance with applicable law and to implement appropriate safeguards. We do not sell personal data.
6. Data transfer to third countries
Where personal data is transferred outside the United Kingdom and/or other applicable jurisdictions, we will take steps to ensure that appropriate safeguards are in place and that the transfer is lawful. Such safeguards may include adequacy decisions, standard contractual clauses, or other legally recognised transfer mechanisms.
Where relevant, we also assess the recipient’s security measures and data protection practices before transfer.
7. Storage duration
We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, tax, regulatory, audit, and operational requirements.
Retention periods vary depending on the type of data and the context of processing. In general, we consider:
- the nature and sensitivity of the data;
- the risk of harm from unauthorised use or disclosure;
- the purposes of processing;
- legal and regulatory retention obligations;
- whether the data is needed to establish, exercise, or defend legal claims.
When personal data is no longer required, we will securely delete, anonymise, or archive it in accordance with our retention practices and applicable law.
8. User rights
Depending on applicable privacy laws, you may have the following rights in relation to your personal data:
- Access: to request confirmation of whether we process your personal data and to obtain a copy of that data.
- Rectification: to request correction of inaccurate or incomplete personal data.
- Erasure: to request deletion of your personal data where there is no lawful reason for us to retain it.
- Restriction: to request limitation of processing in certain circumstances.
- Data portability: to request your personal data in a structured, commonly used, machine-readable format where applicable.
- Objection: to object to processing based on legitimate interests or to direct marketing, where applicable.
To exercise any of these rights, please contact us using the details below. We may need to verify your identity before responding. We will respond within the time limits required by applicable law.
9. Withdrawal of consent
Where we rely on your consent to process personal data, you may withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing carried out before the withdrawal.
If you withdraw consent, we may no longer be able to provide certain services or communications to you where consent is necessary for that activity.
10. Right to complain
If you have concerns about how we handle your personal data, please contact us first so that we can try to resolve the issue.
You also have the right to lodge a complaint with the relevant supervisory authority. In the United Kingdom, this is generally the Information Commissioner’s Office (ICO), or any other competent authority applicable to your location.
11. Data security
We take appropriate technical and organisational measures to protect personal data against accidental loss, unauthorised access, misuse, alteration, disclosure, or destruction. These measures may include access controls, secure systems, encryption where appropriate, staff confidentiality obligations, and regular review of our security practices.
While we strive to protect personal data, no method of transmission or storage is completely secure. We therefore cannot guarantee absolute security, but we will act promptly and appropriately in the event of a security incident.
12. Contact information
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:
- Greenfield Pork Ltd
- Address: Greenfield Pork, Unit 4, Barnsley Road, Wombwell, Barnsley S73 8HJ, United Kingdom
- Email: [email protected]
- Phone: +44 1226 763 489
13. Changes to privacy policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. Any updated version will be made available on request or through our usual communication channels where appropriate.
We encourage you to review this Privacy Policy periodically to stay informed about how Greenfield Pork Ltd processes personal data.